Office Coordinator, part-time position
Welcome!
Ovid Therapeutics Inc. is a New York-based biopharmaceutical company dedicated to developing small molecule medicines for brain conditions with significant unmet need. The Company is advancing a pipeline of novel, targeted small molecule candidates that modulate the intrinsic and extrinsic factors involved in neuronal hyperexcitability causative of multiple neurological and neuropsychiatric disorders.
It is with curiosity, courage, and tenacity that, together, we work for meaningful change in the lives of patients and their families. With this sense of purpose and urgency we challenge the conventional and embrace the wisdom and thought that comes from diverse backgrounds and perspectives. Importantly, we understand the commitment we make to our patients, our broad community and to each other is based on the humanity that we share.
Your Role On Our Team
We’re looking for a part-time Office Coordinator to join us onsite in our NYC office, Monday–Thursday with flexible hours. If you love being at the center of it all, this is your role. It’s hands-on, highly visible, and built for someone whose organizational skills, resourcefulness, and ability to stay two steps ahead truly shine.
You will keep our office running smoothly - welcoming visitors, coordinating with vendors, handling logistics, and ensuring all the little details (yes, even the coffee) set the tone for a productive, energized day.
This role is a vital connector across Ovid. You’ll be the first face many people see when they walk through our doors, the steady support that helps teams focus on their groundbreaking work, and the behind-the-scenes driver who makes sure our office reflects the excellence we strive for in everything we do. Put simply: when the office runs well, the whole company runs well—and you’ll be at the heart of that impact if you’re dependable, adaptable, and thrive in a collaborative, fast-moving environment, this role offers the chance to make a meaningful difference every day while working alongside passionate colleagues who care deeply about what they do.
On any given day, you'll spend time....
As our Office Coordinator, your day-to-day will blend structure with variety. You’ll be the steady presence that keeps the office running smoothly while also having opportunities to grow, take initiative, and shape how our team works together. Here’s how you’ll make an impact:
- Office Operations & Environment: Take ownership of creating a welcoming, efficient, and well-run office. From managing supplies and equipment to keeping meeting spaces, kitchens, and common areas ready for action, you’ll ensure that our teams can focus on their work without distraction.
- Vendor, Visitor & Building Partnerships: Be the point person for relationships that keep the office humming. You’ll coordinate with vendors, greet and support visitors, and partner with building management to make sure services, repairs, and daily needs are handled with care.
- Administrative & Team Support: Support colleagues and leadership with key administrative needs—whether it’s scheduling, database upkeep, booking travel, processing expenses, or assisting with projects. Your dependability and discretion will keep the details aligned and the bigger picture moving forward.
- Events, Culture & Collaboration: Play a hands-on role in the activities that bring our people together—helping to plan and coordinate events, meetings, and team gatherings. You’ll help shape an environment that fosters connection, collaboration, and a sense of community.
Growth Opportunities This role is more than keeping things on track—it’s a chance to build relationships across the company, learn how a growing biotech runs, and grow your own leadership in operations, events, and people experience. Over time, you’ll have opportunities to take on more ownership in office management, and shape best practices that strengthen our culture.
Your Background and Experience - preferred qualifications
- Must be willing to be onsite in our NYC office 4 days per week. Any candidate applying must be willing and able to be onsite for this in-person facing role.
- This is a part time position with anticipated hours between 20-25 per week.
- Minimum of a high school diploma. College degree preferred but not required
- Strong organizational and time management skills; able to manage competing priorities with minimal supervision
- Excellent verbal and written communication skills, with a professional yet approachable style
- Serve as a friendly, reliable point of contact for colleagues, leadership, vendors, and visitors
- Customer service mindset with strong interpersonal skills and the ability to build positive relationships that will create a welcoming environment that reflects the culture and values of the company.
- Problem-solving skills and resourcefulness; comfortable troubleshooting day-to-day challenges — ensures issues are resolved quickly, minimizing disruptions and keeping operations on track.
- Proactive, dependable, and adaptable, with a “no task too small” mindset, which brings stability and flexibility to supporting a dynamic, fast-moving team.
- Comfortable working independently while also thriving in a collaborative team environment
- Proficiency with office technology and tools (e.g., email, MS Office); quick to learn new systems
Ovid operates in a hybrid-work model. Candidates applying must be willing and able to be in NYC in coordination with their manager's expectations, as well as the roles and business needs.
The hourly range for this position is $35 - $50 per hour. The actual hourly pay offered within the range is dependent on a variety of factors including, but not limited to, relevant experience, qualifications, skills, level offered, and performance expectations.